Privacy policy

In compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (GDPR), as well as in compliance with the provisions of national legislation on data protection, the following aspects of the processing of personal data collected are set out in this clause:

Persons responsible for the processing

The person responsible for the processing is Asociación de Estudiantes de Intercambio de Santiago de Compostela, with CIF G70521240, Colexio de San Xerome, Rúa do Franco, n.º 2, 15701, and e-mail address [email protected].

Purpose

The purpose of collecting this data is the correct identification of the interested parties who participate in the form called ESN IBIZA TRIP 2025, for their attendance at the ESN IBIZA TRIP 2025 event. The data collected is strictly necessary for the participation of the interested party in the event.

Period of conservation of the information

The personal data provided will be kept for the time necessary to comply with the purpose for which they are collected and to determine any possible liabilities that may arise from the purpose, in addition to the periods established in the archives and documentation regulations.

Nature of the data processed

The personal information collected is limited to identification data (name, surname, ID card number, photograph…) and contact data (telephone and e-mail).

Legitimacy

The processing of personal data is based on the data subject's explicit consent, which shall be given by express acceptance of this privacy and personal data protection policy. The processing of data is also justified by the need to comply with legal obligations related to the registration of guests at the accommodation, as well as the organisation, management and security of the trip.

Recipients of the data and international transfers

No international transfers or assignments are foreseen. Personal data will be transferred to the FEDERACIÓN ERASMUS STUDENT NETWORK ESPAÑA, CIF V83340406, as the main organiser of the ESN IBIZA TRIP 2025 event, and may also be transferred by the latter to the hotel establishment and the travel agency organising the event for the sole and exclusive purpose of providing the services of the event.

Security measures

All technical and organisational measures will be adopted to guarantee the protection of personal data, avoiding its alteration, loss, unauthorised processing or access, depending on the nature of the data.

Consent

By accepting this policy, the interested party consents to the processing of their personal data as described in this privacy notice, including its transfer to the entity in charge of organising the trip.

Exercise of rights

The data subject may exercise at any time before the data controller the rights of access, rectification, limitation, opposition, deletion, portability and opposition to the processing of automated decisions. In order to exercise these rights, data subjects may send a letter to the address indicated above or by e-mail to [email protected].

Communication of incidents

In cases in which data subjects consider that their data protection rights have been infringed during processing, especially when they have not obtained satisfaction in the exercise of their rights, they may lodge a complaint with the competent Spanish Data Protection Supervisory Authority (Spanish Data Protection Agency - https://www.aepd.es/en).